Privacy Policy

Last updated: 12 February 2026

Airscan (“Airscan”, “we”, “us”) respects your privacy. This Privacy Policy explains how we collect and use personal data when you visit airscan.org, contact us through our website, or subscribe to our communications.

1) Who is responsible for your data?

Data controller: Airscan BV

Registered address: Rue d’Accolay 15/17, 1000 Bruxelles.

Contact: info@airscan.org

2) What data we collect

We collect only what we need to run the website and respond to you. This may include:

  1. Contact and professional information, such as name, organisation, email, phone number and role.

  2. Communications, such as your messages submitted through our website and related correspondence.

  3. Application details if you apply for a role with us.

  4. Technical and usage information from your visit to our website. Where required, we collect analytics data only if you choose to allow it through cookie preferences.

Please avoid sharing sensitive personal information through the website unless it is necessary.

3) How we use your information

We use personal information to:

  1. respond to enquiries and manage professional communications, including preparing proposals and follow-up;
  2. send updates you have asked to receive, and manage your subscription preferences;
  3. protect our website and communication channels, including preventing spam and misuse;
  4. understand website performance and improve the website, where you have chosen to allow analytics.
4) When we use personal information

We use personal information only where we have a valid reason to do so. Depending on the context, this may be because it is necessary to respond to your request and progress a potential engagement, because you have chosen to receive certain communications, or because we have a legitimate interest in running and securing our website and managing business communications. Where we rely on consent, you can withdraw it at any time.

5) Cookies and similar technologies

We use cookies and similar technologies to operate the website and keep it secure. We may also use optional analytics cookies to understand how the website is used and to improve performance. You can accept or reject optional cookies through our cookie preferences tool and change your preferences at any time via [Cookie settings link]. You can also control cookies through your browser settings. Blocking cookies may affect how the website functions.

6) Sharing information

We do not sell personal information. 

We may share personal information with trusted service providers who help us operate the website and manage communications, such as providers of hosting, security, analytics (where enabled), and business tools used to manage enquiries and communications. These providers act on our instructions and are subject to appropriate contractual protections.

7) International transfers

Some service providers may process personal information outside the European Economic Area. Where this happens, we use appropriate safeguards recognised under data protection law. You can request further information by contacting info@airscan.org.

8) How long we keep your information

We keep personal information only for as long as necessary for the purposes described in this notice, including to meet legal, accounting, or reporting requirements.

As a general approach:

  • enquiry and business communication records are kept for relationship management and record-keeping and reviewed periodically, with data removed or minimised when no longer needed;

  • subscription information is kept until you unsubscribe or withdraw consent, and we may remove inactive subscriptions over time to keep our lists accurate;

  • recruitment information is kept for a limited period and then deleted unless there is a clear reason to keep it longer.

9) Your rights

You have rights under data protection law, including the right to request access to, correction of, or deletion of your personal information; to object to certain processing; and, in some cases, to request restriction or portability. Where we rely on your consent, you can withdraw it at any time. To make a request, contact info@airscan.org.

10) Complaints

If you have concerns, contact us and we will try to resolve them. You also have the right to lodge a complaint with the Belgian Data Protection Authority (Autorité de protection des données / Gegevensbeschermingsautoriteit).

11) Updates

We may update this notice from time to time. The “Last updated” date shows when it was most recently revised.